A staffing proposal is a service pitch with a fee model the client has to understand before they can compare it: a percentage of first-year salary, a fixed fee per placement, a monthly rate per augmented head, or a retained search paid in stages. The staffing proposal template a small agency keeps carries the fee models, the replacement guarantee and the terms; the roles, the timeline and the recommended model are written fresh for each client. A recruitment proposal template and a staff augmentation proposal are the same document with different counts: placements in one, heads and months in the other. The pricing proposal tool on this site builds the options from your own figures, free and without an account.
Count the roles, state the model
The scope lists the roles by title, level and number, the locations and the start dates the client needs. The fee model is stated plainly: percentage of salary, fixed fee, or monthly rate per head, with the arithmetic shown on a worked role so the client can compare it with another agency's model.
Replacement, exclusivity and timelines
The recruitment proposal template carries the replacement guarantee (the period in which a leaver is replaced at no fee), whether the search is exclusive, and the timeline to shortlist and to offer. A staffing proposal without a stated timeline is a promise the client fills in themselves.
Staff augmentation: heads and months
A staff augmentation proposal prices people by the month at a rate that covers salary, employer costs, overhead and profit, with notice periods each way and a conversion fee if the client hires the person. Options are the number of heads and the term.
Deposit, invoicing, the record
A retainer or deposit for retained search, invoices on placement or monthly for augmentation, payment dates stated. Under New York's Freelance Isn't Free Act a hiring party must pay a freelance worker by the date in the contract or, if it names none, within 30 days of the work being done; a contract that names the date is the one that protects you. Proposal suites charge per seat: from the vendor's own pricing page, Proposify Basic is $29 per user per month and Team is $49 per user per month on monthly billing. Scopedly Pro is $29 per month for the whole studio, and every tool on this site works free with no account.
Questions people ask about staffing proposal
What should a staffing proposal template include?
The roles counted, the fee model with a worked example, the replacement guarantee, exclusivity, timelines, options, invoicing terms and notice periods.
How is a staff augmentation proposal priced?
Per head per month at a rate covering salary, employer costs, overhead and profit, with the term and notice as options.
Is a recruitment proposal template different from a staffing one?
Recruitment prices placements; staffing prices time. The template carries both models so the agency proposes the right one.